5 Time Management Tips for The Overactive Brain

Hi, All! I just wanted to share my latest video on time management. I hope that this is beneficial to some of you!

1. Use A Planner; heck I actually use THREE! I know that that may sound like a bit much for some people but I work best when I “group and contain, “ like items. For example, I have one planner that is specifically for my full time job. It is a weekly glance and I schedule patients on the hour. Due to HIPPA regulations, I only use this planner for work. I wouldn’t dare be caught out in public flipping through this planner amongst friends.

The second planner that I use is a Day-Timer Flavia. This is where I store all of my personal appointment for child and myself. I also create my to-do lists here, our social calendars, bill tracking, budgets, cleaning schedule, vet appointments and our dog’s grooming schedule. Basically, this is the planner that goes everywhere with me.

Finally, I use the Erin Condren Life planner for everything related to “The Sweatpants Diva.” This is where my creative juices reside. Ideas for blog posts, YouTube videos, and all things related to my Life Coaching business, are found here. This planner rarely every leaves my house. (If you are interested in purchasing this planner, I’ve attached a $10 off coupon above).

2. Pause, before Committing! Don’t commit to appointments, volunteering, etc. until you check your calendar. I look at my calendar daily so I typically know what I have in store for the week. Other than that, I’ve learned to say, “I’ll need to check my schedule first and then I’ll get back with you.” This also gives me the opportunity to say “no,” if I need to. A good part of time management is not filling it with things just because you’re free. It’s important that you also consider yourself and/or your family as well. In my case, if my daughter has an event that ends late, then the chances of me agreeing to something at the top of the next morning that requires me drag her out of bed at the crack of dawn…probably won’t happen.

3. Prioritize. If there is one thing that 2014 has taught me is to prioritize my time. I have always been one that runs a TTD list 100 items deep and you had better believe that I was going to have the pleasure of crossing them off! Well, I have now learned that it is nearly impossible to be everything to everyone. I’ve also learned that life happens in cycles, and it’s important for each individual to prioritize what’s most important to him or her at that time. For example, currently, my focus is on my goals for 2015. That blog post and video may be found below. So, other things may be pushed to the side for now. I may skip out on folding laundry daily in place of getting in my workout or making a grocery run for whole foods. In order to make the most of your time, it’s better spent on the things that matter most and the things that will make the greatest impact to your happiness. If that’s cleaning, then schedule that and make time for it.

4. Use a timer. Most creative people have a very difficult time remaining focused on one task for a long period of time. This is where a timer comes in handy. I actually learned this technique from the FlyLady in 2004 and I’ve been using it since. When cleaning my house, I set the timer in increments of 15-20 mins and I focus on one room or one task. Once the timer goes off, I move on to the next. Before I would continue to re set the timer and stay in the same room until it was perfected but now I’m learning that a little of something is better than nothing at all. 15 mins of returned emails is better than 0. 15mins in the kitchen is better than 0. A 15 min workout is better than no workout at all.

5. Forgive yourself- There will be times when no matter how organized or well thought out your day seemed to be, things may not go well. Things may go undone. Things may be left incomplete. Forgive yourself. No one is perfect. We’re all just striving to be the best versions of ourselves as possible. Revisit, see if there’s something that you could have done differently, learn from it and MOVE ON!

I hope that these tips are in some ways beneficial. Great time management will not only save you time, but will also save you money and lots of headaches. I would love to hear from you in the comments section. What are some of your best time management skills?